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Rev. Proc. 82-69

Rev. Proc. 82-69; 1982-2 C.B. 854

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Citations: Rev. Proc. 82-69; 1982-2 C.B. 854

Superseded by Rev. Proc. 84-31

Rev. Proc. 82-69

PART A -- GENERAL

SECTION 1. PURPOSE AND NATURE OF CHANGES

The purpose of this revenue procedure is to update Rev. Proc. 82-10, 1982-1 C.B. 414, concerning the requirements and conditions for filing annual information returns for windfall profit tax on magnetic tape instead of on paper returns. Specifications for filing Form 6248, Annual Information Return of Windfall Profit Tax, are contained in this procedure. For Tax Year 1982 the following changes have been included in this revenue procedure:

.01 Fields for Tier one, Tier two, Newly discovered, Incremental tertiary and Heavy exempt oil have been reduced from five fields for each type to one field for each type.

.02 A new four position field has been added to indicate the type of exempt oil.

.03 Five new fields have been added in order to enter the number of barrels of Qualified Royalty Owner oil. These fields correspond to Part III of Form 6248, Annual Information Return of Windfall Profit Tax-1982.

.04 Fields for Aggregate removal value, Aggregate adjusted base value and Aggregate state severance tax adjustment of taxable barrels of oil have been eliminated.

SEC. 2. APPLICATION FOR MAGNETIC MEDIA REPORTING

.01 For the purpose of this revenue procedure only the first purchasers, filers, and payers are equivalent to each other, and are considered to be the person making the payments. The producer, recipient, or payee is the receiver of the payments. The transmitter is the organization preparing the tape file. Payers or transmitters who decide to file information returns on magnetic tape must complete Form 4419, Application for Magnetic Media Reporting of Information Returns. Instructions for completing the application appear on the reverse side of the form.

.02 The Service will act on an application and notify the applicant of authorization to file within 30 days of receipt of the application. No magnetic tape returns may be filed with the Service until authorization to file is received.

.03 The Service will assist new filers with their initial magnetic tape submission by reviewing test tapes in advance of the filing season. Approved payers or transmitters who wish to submit test tapes should contact the magnetic media coordinator at the Service Center where the application was filed. A list of the Service Center addresses is provided in Section 11.

.04 Once authorization to file on magnetic tape has been granted to a payer or transmitter, it will remain in effect in succeeding years, provided that all the requirements of this revenue procedure are met and there are no equipment changes by the filer. If a filer discontinues filing on magnetic tape, a new application must be filed before this method of filing may be resumed.

SEC. 3. FILING OF TAPE REPORT

.01 A magnetic tape reporting package, which includes all the necessary transmittals, labels, and instructions, will be mailed to all approved filers between October and December of each year.

.02 Payers may submit a portion of their information returns on magnetic tape and the remainder on paper forms provided there is no duplicate filing. The magnetic tape records and paper forms must be filed at the same location, but in separate shipments. A Form 6248-T, Summary and Transmittal of Windfall Profit Tax, must accompany paper submissions and a Form 4804, Transmittal of Information Returns Reported on Magnetic Media, must accompany magnetic tape submissions.

.03 The affidavit which appears on Forms 6248-T and Form 4804 must be signed by the payer. However, one of the following, the transmitter, service bureau, or disbursing agent may sign the affidavit on behalf of the payer if three conditions are met. The conditions are that the Agent must:

a. have the authority to sign the affidavit under an agency agreement (either oral, written, or implied) that is valid under state law;

b. have the responsibility (either oral, written or implied) conferred on it by the payer to request the taxpayer identifying numbers of payees reported on magnetic tape or paper returns; and

c. sign the affidavit and add the caption "From: (name of payer)".

.04 Although a duly authorized agent signs the affidavit, the payer is held responsible for the accuracy of the Form 4804 and will be liable for penalties for failure to comply with filing requirements.

.05 The preceding requirements also apply to paper filers submitting Form 6248-T. The failure of duly authorized "agents" of paper filers to comply with filing requirements for Form 6248-T and attachments does not relieve the payers of any penalties that may arise as a result of such failure to comply.

.06 If a portion of the returns is submitted on paper documents, include a statement on the Form 6248-T that the remaining returns are being filed on magnetic tapes. Please note that Form 6248-T instructions normally apply to filing of information returns on paper; however, filers of magnetic tape must review the Form 6248-T instructions and file Form 6248-T if appropriate.

SEC. 4. FILING DATES

.01 Magnetic tape reporting to the Internal Revenue Service for Forms 6248 is on a calendar year basis.

.02 The dates prescribed for filing paper returns with the Internal Revenue Service will also apply to magnetic tape filing. Tapes must be submitted to the service center by April 30. Copies required to be furnished to the producer or other recipients must be furnished by March 31.

SEC. 5. EXTENSIONS OF TIME TO FILE

.01 If a payer or transmitter is unable to submit the tape file by the date prescribed in Section 4.02 above, a letter requesting an extension must be filed before April 30. The letter should be sent to the attention of the magnetic media coordinator at the service center which will receive the tape file. The request should include the estimated number of returns which will be filed late, the reason for the delay, and the date by which the returns will be filed.

.02 If an extension is granted by the Internal Revenue Service, a copy of the letter granting the extension must be attached to the transmittal Form 4804 when the file is submitted.

SEC. 6. PROCESSING OF TAPE RETURNS

.01 The Internal Revenue Service will process tax information from the tapes. Tapes which are timely received by the Service will be returned to the filer within six months of receipt.

.02 All tapes submitted must conform totally to this revenue procedure. If tapes are unprocessable, they will be returned to the filer for correction. Corrected tapes must be filed with the Service as soon as possible. Corrected files will be returned by the Service within six months of receipt.

SEC. 7. CORRECTED RETURNS, SUBSTITUTE FORMS AND COMPUTER-GENERATED FORMS

.01 If a large volume of corrected returns is necessary, and the payer or transmitter possesses the capability to provide such corrections on tape, they are encouraged to do so. The filer must contact the magnetic media coordinator for format and shipping instructions. A corrected Form 4804 must accompany the shipment and be marked "Magnetic Media Correction" on the upper portion of the form.

.02 If corrections are not submitted on tape, payers must submit them on official Forms 6248 (Copy A). Approved substitutes or computer-generated forms that are exact facsimiles of the official form (except for minor page size or print style deviations) may be submitted without obtaining prior Service approval before using the form. In all other cases, Service approval must be obtained before the substitute or computer-generated form can be used. These restrictions are imposed because of the Service requirement to report to Congress.

.03 Requests for approval of a computer-generated or substitute form should be sent to the following address with a copy of the proposed form:

Internal Revenue Service

Attn: Substitute Forms Program

Room 7037 D:R:R:I

1111 Constitution Avenue N.W.

Washington, D.C. 20224

Form 6248 instructions are to be followed when paper returns are filed to correct returns submitted on magnetic media. The caption "Magnetic Media Correction" must appear on the top right corner of the form. Corrections must be sent to the attention of the magnetic media coordinator where the original tape file was filed.

SEC. 8. TAXPAYER IDENTIFICATION NUMBERS

.01 Under section 6109 of the Internal Revenue Code, recipients of income are required to furnish taxpayer identification numbers (TINs) to the payer whether or not the payee is required to file a tax return.

.02 Payers are expected to keep to a minimum those statements submitted without TINs. It is particularly important that correct social security and employer identification numbers for payees be provided on magnetic media or paper forms submitted to the Service.

.03 For each omission of a required TIN: section 6676 of the Code imposes a $5 penalty, unless the payer or payee responsible for furnishing the number establishes reasonable cause for not having done so.

.04 The TIN to be furnished depends primarily upon the manner in which the account is maintained or set up on the record of the payer. The number to be provided must be that of the owner of record. If the account is recorded in more than one name, furnish the TIN and name of one of the holders of the record. For those engaged in a trade or business (including employee trusts, retirement systems, etc.) the TIN is the employer identification number, EIN, without hyphens. For individuals, it is a social security number, SSN, without hyphens.

.05 Sole proprietors who are payers should show their employer identification numbers in the Filer/Transmitte "G" Record. However, the payer should use the social security number of a sole proprietor in the Producer/Recipient "H" Record.

.06 Any person required to file an information return that is based, in whole or in part, upon information received from another person MUST include the taxpayer identifying number of that person on the return. The tables below will help determine the number to be furnished to the Service.

Table 1. Guidelines for Social Security Numbers

If the producer/ In tape positions In tape positions

recipient is: 2-10 of the 20-339 of the

Producer/Recipient Producer/Recipient

"H" Records, enter "H" Record, enter

the SSN of: the name of:

--------------------------------------------------------------------

1. An individual The individual The individual

2. A joint account of two The actual or The individual

or more individuals, a principal owner whose SSN is

husband and wife or of the account entered

adult and minor

3. An account in the name The ward, minor, or The individual

of the guardian or incompetent person whose SSN is

committee for a entered

designated ward, minor,

or incompetent person

4. A custodian of a minor The minor The minor

(Uniform Gifts to

Minors Act)

5. a. The usual revocable The grantor- The grantor-

savings trust account trustee trustee

(grantor is also

trustee)

b. So-called trust The actual owner The actual owner

account that is not

a legal or valid

trust under State Law

6. A sole proprietor The owner The owner

7. A grantor trust The grantor The grantor

described in section

1.671-4(b) of the Income

Tax Regulations

Table 2. Guidelines for Employer Identification Numbers

If the producer/ In tape positions In tape positions

recipient is: 11-19 of the 20-339 of the

Producer/Recipient Producer/Recipient

"H" Record, enter "H" Record, enter

EIN of: the name of:

--------------------------------------------------------------------

1. A valid trust, estate Legal entity (Do not The legal trust,

or pension trust furnish the estate or pension

identifying number trust

of the personal

representative or

trustee unless the

legal entity itself

is designated in

the account title)

2. A corporation The corporation The corporation

3. A religious, charitable The organization The organization

or educational

organization

4. A partnership held in The partnership The partnership

the name of the business

5. An association, club, The organization The organization

or other tax-exempt

organization

6. A broker or registered The broker or The broker or

nominee nominee nominee

If the producer/ In tape positions In tape positions

recipient is: 11-19 of the 20-339 of the

Producer/Recipient Producer/Recipient

"H" Record, enter "H" Record, enter

EIN of: the name of:

--------------------------------------------------------------------

7. An account with the The public entity The public entity

Department of Agriculture

in the name of a public

entity (such as a state

or local government,

school district or

prison that receives

agriculture program

payments)

SEC. 9. EFFECT ON PAPER RETURNS

.01 Magnetic tape reporting of the information return listed in Section 1 above applies only to the original (Copy A).

.02 Payers are permitted considerable flexibility in designing the copy of the information return to be furnished to the payee. The payer may combine the information return data with other reports of financial or commercial notices, or expand them to include other information. This is permissable so long as all required information present on the official form is included and the payees' copies are conducive to proper reporting of income on tax returns. Payers must include the message "This information is being furnished on Form 6248 to the Internal Revenue Service" on the recipients' copies.

.03 If a portion of the returns are reported on magnetic tape and the remainder are reported on paper forms, those returns not submitted on magnetic tape must be filed on official Forms 6248.

SEC. 10. ADDITIONAL INFORMATION

Requests for additional copies of this revenue procedure or for additional information on tape reporting should be addressed to the attention of the magnetic media coordinator of one of the following:

(a) Internal Revenue Service

Andover Service Center

Post Office Box 311

Andover, MA 01810

(b) Internal Revenue Service

Brookhaven Service Center

P.O. Box 486

Holtsville, N.Y. 11742

Philadelphia Service Center

Post Office Box 245

Bensalem, PA 19020

(d) Internal Revenue Service

Atlanta Service Center

Post Office Box 47421

Doraville, GA 30362

(e) Internal Revenue Service

Memphis Service Center

P.O. Box 1900

Memphis, TN 38101

(f) Internal Revenue Service

Cincinnati Service Center

Post Office Box 267

Covington, KY 41019

(g) Internal Revenue Service

Kansas City Service Center

2306 E. Bannister Road Stop 43

Kansas City, MO 64131

(h) Internal Revenue Service

Austin Service Center

Post Office Box 934

Austin, TX 78767

(i) Internal Revenue Service

Ogden Service Center

Post Office Box 9941

Ogden, UT 84409

(j) Internal Revenue Service

Fresno Service Center

Post Office Box 12866

PART B. -- MAGNETIC TAPE SPECIFICATIONS

SECTION 1. GENERAL

.01 The magnetic tape specifications contained in this part prescribe the required format and contents of the records to be included in the file. These specifications must be adhered to unless deviations have been specifically granted by the Service in writing.

.02 In most instances, the Service will be able to process any compatible tape files. Compatible tape files must meet any one set of the following:

(a) 7 channel BCD (binary coded decimal) with

(1) Either Even or Odd Parity and

(2) A density of 556 or 800 BPI

(b) 9 channel EBCDIC (Extended Binary Coded Decimal Interchange Code) with

(1) Odd Parity and

(2) A density of 800 or 1600 BPI

(1) Odd Parity and

(2) A density of 800 or 1600 BPI

.03 Although the Service can process, after translation, tapes created at 6250 BPI, it is preferred that filers submit 1600 BPI tapes if possible. If only 6250 BPI can be produced please contact your local magnetic media coordinator prior to shipping the tapes.

.04 All compatible tape files must have the following characteristics:

(a) Type of tape--1/2 inch Mylar base, oxide coated; and

(b) Interrecord Gap--3/4 inch.

.05 Service programs are capable of accommodating some minor deviations. Filers who can substantially conform to these specifications, but do require some minor deviations, must contact the magnetic media coordinator at the service center where the file will be submitted. Under no circumstances may tapes deviating from the specifications in this revenue procedure be submitted without prior written approval from the Service.

SEC. 2. RECORD LENGTH

.01 The tape records prescribed in these specifications may be blocked or unblocked, subject to the following:

(a) A block must not exceed 14,500 tape positions.

(b) If the use of blocked records would result in a short block, all remaining positions of the block must be filled with 9's. Do not pad a block with blanks.

.02 All records, other than Header and Trailer records, must me 1450 characters long.

SEC. 3. OPTIONS FOR FILING

.01 For filing convenience, this procedure contains two options for using Header Labels and Filer/Transmitter "G" Records. For the purposes of this procedure the following conventions must be used:

Header Label:

1. Payers may use standard headers, provided they begin with 1HDR, HDR1, VOL1 or VOL2.

2. Consist of a maximum of 80 positions each.

3. May not contain the letters G, H, I, J, or K in position 9.

Trailer Label:

1. Standard trailer labels may be used provided that they begin with 1EOR, 1EOF, EOR1, or EOF1.

2. Consist of a maximum of 80 positions each.

Record Mark:

1. Special character used to separate blocked records on tape.

2. Can be written only at the end of a record or block.

3. For odd parity tapes, use BCD bit configuration 011010 ("A82").

Tape Mark:

1. Used to signify the physical end of the recording on tape.

2. For even parity, use BCD configuration 001111 ("8421").

3. May follow the header label and precede and/or follow the trailer label.

Option 1: When using this option, a correct Filer/Transmitter "G" Record, described in Sec. 4 below, is required as the first record on each reel. Filers using this option may have Header Labels preceding the "G" Record, however, headers are not required. The reel sequence number must appear in positions 3-5 of each "G" Record and must be incremented by 1 on each tape reel of the file after the first reel.

Option 2: Requires a Header Label as the first record on each reel. The Header Label must contain the reel sequence number and it must be incremented by 1 on each reel. The "G" Record will contain the location of the reel sequence number in the Header Label. If your system generates a four digit reel sequence number, ignore the first digit when determining the location of the reel sequence in the "G" Record.

Example 1: If your Header Label reel sequence is four digits (e.g., 0001) and is in positions 28-31, enter 29 as the location in positions 3 and 4 of the "G" Record and also enter an "X" in position 5 of the "G" Record.

Example 2: If your Header Label reel sequence number is 3 digits (e.g., 001) and is in position 10-12, enter 10 as the location in positions 3 and 4 of the "G" Record. This option requires a Trailer Label at the end of each reel. Also, ignore the "J" Record instructions in this part if you use option 2.

SEC. 4. FILER/TRANSMITTER "G" RECORD

This record identifies the filer and the transmitter of the tape file and provides parameters for the processing of the succeeding records. The Service computer programs rely on the parameters supplied in this record in the processing of the tape file.

The number of "G" Records appearing on a tape reel will depend on the number of Filers for whom data is present. A transmitter may include Producer "H" Records for more than one Filer on a tape reel, however, each series of separate Filer/Producer "H" Record(s) must be preceded by a "G" Record. A "G" Record may be blocked with "H" Records, however, the "G" Record must appear as the first record in the Block. All "G" Records must be 1,450 characters in length.

RECORD NAME: FILER/TRANSMITTER "G" RECORD

Tape

Position Field Title Length Description and Remarks

--------------------------------------------------------------------

1 Record Type 1 Required. Enter "G".

2 Filing Year 1 Required. Must be the

rightmost digit of the year

for which WPT data is being

reported (e.g., if data is for

1981 enter a 1). This number

must be incremented each year.

3-5 Reel Sequence 3 Optional. Sequential number of

Number the reel within the tape file

upon which this record appears

(see explanation of Option 1

and Option 2 filing). Position

5 must contain an X if you are

using option 2.

6-9 "G" Record Length 4 Required. Enter 1450.

10-13 "H" Record Length 4 Required. Enter 1450.

14-17 "I" Record Length 4 Required. Enter 1450.

18 Type of Account 1 This field is used to identify

Filer's TIN the data in tape positions 19-

27 as either an EIN (Employer

Identification Number) or an

SSN (Social Security Number).

Use one of the following codes

as appropriate.

1. Use of digit 0 if the

number provided is an SSN.

2. Use the digit 1 if the

number provided is an EIN.

3. Use the digit 2 if it is

not known if the number

provided is an SSN or EIN.

4. Use the digit 3 if no

number is provided

(positions 19-27 should be

blank filled in this case).

19-27 Filer's Taxpayer 9 Required. Enter the taxpayer

Identification identifying number of the

Number filer (SSN or EIN as

appropriate). If no TIN is

provided leave blank.

28-67 Filer's Name 40 Required. Enter the name of

the Filer as used in normal

business. Please delete any

extraneous data other than the

name. Left justify and fill

with blanks.

68-102 Filer's Street 35 Enter the street address of

Address the Filer. Left justify and

fill with blanks. If Filer

does not have a street address

this field must be blank.

103-115 Filer's City 13 Enter the city of the Filer.

Left justify and blank fill.

If city is not known this

field must be blank filled.

116-117 Filer's State 2 Enter the two digit

abbreviation of the Filer's

state. If state is not known

this field must be blank

filled.

118-122 Filer's Zip 5 Enter the Zip Code of the

Filer. If Zip Code of the

Filer is not known this field

must be blank.

123-126 Reserved Field 4 Reserved for IRS use. Enter

blanks.

127 Corrected 1 Enter a 1 (one) if the

Indicator documents being filed are

corrected documents. Otherwise

enter a 0 (zero).

128 Producer Name/ 1 Enter the maximum number of

Address Line address lines that will be

Indicator used in the following

Producer/Recipient "H"

records. Up to 8 Name/Address

lines are allowed.

129-178 Reserved 50 Reserved for IRS use. Enter

blanks.

179-183 Transmitter 5 Required. Enter the 5 digit

Control Code transmitter control code

assigned by IRS.

184 Transmitter Code 1 If the filer of these Forms

6248 and the transmitter are

the same enter the digit 0 in

this location and blank fill

the rest of the record. If

they are not the same enter

the digit 1 and supply the

information indicated.

185-193 Reserved 9 Reserved for IRS use. Blank

fill.

194-233 Transmitter's 40 Enter the name of the

Name ¹ Transmitter. Left justify and

blank fill.

234-268 Transmitter's 35 Enter the street address of

Street Address ¹ the transmitter. Left justify

and blank fill.

269-281 Transmitter's 13 Enter City of Transmitter.

City ¹ Left Justify and Blank fill

282-283 Transmitter's 2 Enter abbreviation of state of

State ¹ transmitter.

284-288 Transmitter's 5 Enter Zip Code of Transmitter.

Zip Code ¹

289-1450 Reserved 1162 Reserved for IRS use. Blank

fill

¹ If file is being transmitted by Filer, Transmitter Name,

Street Address, City, State and Zip Code can be blank filled.

SEC. 5. PRODUCER/RECIPIENT "H" RECORD

.01 This record is used to provide the information contained in Parts I, II, III, IV, and V of Form 6248. All "H" Records must be of the same fixed length. Records may be blocked or unblocked. A block may not exceed 14,500 positions. Do not pad unused blocks with blank records, fill with 9's. Blank fill any field for which a data entry is not present.

.02 All amount fields in this section should be expressed in whole dollars without decimals. All quantities of oil should be expressed in whole barrels without decimals or fractions. Amount fields and barrel fields may be signed or unsigned. All "H" Records must be 1450 characters long.

RECORD NAME: PRODUCER/RECIPIENT "H" RECORD

Tape

Position Field Title Length Description and Remarks

--------------------------------------------------------------------

1 Record Type 1 Required. Enter "H".

2-10 Producer's SSN 9 Required. Enter Social

Security Number of Producer,

without hyphens, if available.

Otherwise, blank fill.

11-19 Producer's EIN 9 Required. Enter Employer

Identification Number of

Producer, without hyphens, if

available. Otherwise, blank

fill.

NOTE: The following 8 fields are for the Producer Name/Address

information. If your name/address fields contain less than 40

characters, do not pack information from more than one of your

name/address fields into any one of the following name/address

fields. If your name/address fields are longer than 40

characters each, contact the magnetic media coordinator at your

regional Service Center (see Part A Section 10 of this

document) for instructions on entering the data.

20-59 Producer's 1st 40 Enter data from your first